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Forest of Dean AC<\/span><\/strong><\/p>\n <\/span><\/p>\n Data Protection and Privacy Policy<\/span><\/strong><\/p>\n Forest of Dean AC<\/span> is <\/span>a friendly local <\/span>athletic<\/span> club managed by a voluntary committee and are<\/span> affiliated to <\/span>England<\/span> Athletics (<\/span>E<\/span>A).<\/span><\/p>\n What data we will collect<\/span><\/strong><\/p>\n In becoming a member, <\/span>Forest of Dean AC<\/span> will collect certain information about you which will include your name, date of birth, email address, address, telephone number<\/span>,<\/span> <\/span>this<\/span> is referred to as your Athletics data.<\/span> <\/span>We also collect <\/span>emergency contact data, and <\/span>important medical data<\/span>. <\/span><\/p>\n Results of club competition and inter-club competition may also be published on our website. Please be aware that when you participate in any sporting event, your results will be published on the <\/span>organiser\u2019s<\/span> site and numerous other race results sites. In some cases photographs are posted with runners\u2019 names and individuals are identified.<\/span><\/p>\n Open \/ Public Races:<\/span> <\/span>When entering one of the open \/ public races <\/span>organised<\/span> by <\/span>Forest of Dean AC<\/span>, we will collect your name, gender, date of birth and club.<\/span> <\/span>This is referred to as your Race Data. <\/span><\/p>\n Photographs are often taken at <\/span>Forest of Dean AC<\/span> competitions. The photographs may be used by the Club on this website and in club publicity and promotion. Wherever practicable, individual names will not be used.<\/span><\/p>\n Why we will collect it<\/span><\/strong><\/p>\n \uf0a7<\/span> <\/span>We<\/span> will collect and process your Athletics Data for the purposes of registering you as a member of <\/span>Forest of Dean AC<\/span> and administering your involvement in the sport.<\/span><\/p>\n \uf0a7<\/span> <\/span>We<\/span> will collect and process your Race Data for the purposes of registering you as an entrant of the particular race and produce results for the race as a whole.<\/span><\/p>\n We will process it on the basis of legitimate interests. The legitimate interests are the interests of registering you as a member and registering your details with <\/span>England<\/span> Athletics and to administer our club activities.<\/span><\/p>\n How long we will keep it<\/span><\/strong><\/p>\n We will retain your Athletics Data for such time as you are a member registered with us and will then delete your information as follows:<\/span><\/p>\n \uf0a7<\/span> <\/span>Athletics Data: Three years after an individual has not renewed their membership.<\/span><\/p>\n \uf0a7<\/span> <\/span>Published race results and Club Records: Indefinitely<\/span><\/p>\n Note: race results are published and freely available online from many sources. <\/span>Forest of Dean AC<\/span> cannot manage data controlled by third-parties<\/span><\/p>\n \uf0a7<\/span> <\/span>Race Data:<\/span> <\/span>Three years after an individual last entered on open \/ public race <\/span>organised<\/span> by <\/span>Forest of Dean AC<\/span>.<\/span><\/p>\n Your rights<\/span><\/strong><\/p>\n You have the following rights under data protection legislation:<\/span><\/p>\n 1.<\/span> <\/span>To<\/span> access a copy of the information comprised in your personal data;<\/span><\/p>\n 2.<\/span> <\/span>To object to processing of your personal data that is likely to cause or is causing damage or distress;<\/span><\/p>\n 3.<\/span> <\/span>To prevent processing for direct marketing;<\/span><\/p>\n 4.<\/span> <\/span>To object to decisions being taken by automated means;<\/span><\/p>\n 5.<\/span> <\/span>In certain circumstances, to have inaccurate personal data rectified, blocked, erased or destroyed<\/span><\/p>\n 6.<\/span> <\/span>To claim compensation for damages caused by a breach of data protection legislation.<\/span><\/p>\n Sharing your data<\/span><\/strong><\/p>\n We<\/span> will share your Athletics Data with athletics partners including: <\/span>E<\/span>A, Regional Councils, County Athletics Association and \/ or Area Athletics Association and third-party data managers that we appoint as data processors as part of administering your involvement in sport.<\/span><\/p>\n Open\/Public Races:<\/span> <\/span>Your name, age category, gender and club will be published on either or both the results screen at the race and the club website as part of a results service to all finishers of the race.<\/span><\/p>\n We will not transfer your data to any other third parties without obtaining your consent and, where possible, will <\/span>anonymise<\/span> your data before sharing. We will also not share any other personal data you provide to us that is not Athletics Data.<\/span><\/p>\n Privacy Policy<\/span><\/strong><\/p>\n All of the personal data we collect from you will be collected, stored and processed in accordance with the terms of <\/span>Forest of Dean AC<\/span>\u2019 privacy policy which can be found below.<\/span><\/p>\n Complaints<\/span><\/strong><\/p>\n If you have any concerns or complaints in relation to how <\/span>Forest of Dean AC<\/span> collects and\/or processes your personal data, please contact a member of the committee in the first instance.<\/span><\/p>\n If you are dissatisfied with how your concern\/complaint is dealt with by <\/span>Forest of Dean AC<\/span>, you have the right to report your concern\/complaint to the Information Commissioners Office (www.ico.org.uk).<\/span><\/p>\n <\/span><\/p>\n <\/span>Privacy Policy<\/span><\/strong><\/p>\n <\/span><\/p>\n Introduction<\/span><\/strong><\/p>\n Forest of Dean AC<\/span> is the owner of this website and we are committed to protecting your privacy and processing your personal data in accordance with the Data Protection Act (DPA) 1998 up to 24 May 2018 and the General Data Protection Regulation (GDPR) on and from 25 May 2018 (Data Protection Legislation).<\/span> <\/span>The website is maintained by <\/span>Forest of Dean AC<\/span>.<\/span> <\/span>For the purpose of data protection legislation <\/span>Forest of Dean AC<\/span> is the data controller.<\/span> <\/span>This Policy explains how the information we collect about you is used and kept securely. It also explains your privacy choices when using our website as well as your right to access your information under Data Protection Legislation.<\/span><\/p>\n The information we collect about you<\/span><\/p>\n We may collect the following information about you through our online membership form<\/span> which is hosted by <\/span>PaySubsOnline<\/span>:<\/span><\/p>\n Your name, date of birth, gender, email address, address, telephone number, <\/span>this is referred to as your Athletics data.<\/span> <\/span>We also collect <\/span>emergency contact data, and <\/span>important medical data<\/span>. <\/span><\/p>\n We may collect the following information about you on our on-line entries partner, or on a race entry form:<\/span><\/p>\n \u00b7<\/span> <\/span>name<\/span>, gender, date of birth and club<\/span><\/p>\n How we use your information<\/span><\/strong><\/p>\n Depending upon the nature of your request to us we may use your personal information for a number of purposes, including:<\/span><\/p>\n \uf0a7<\/span> <\/span>If<\/span> you email us with an enquiry we may use your personal information to:<\/span><\/p>\n Contact you with a response to your enquiry.<\/span><\/p>\n \uf0a7<\/span> <\/span>If<\/span> you apply for club membership, we may use your personal information to:<\/span><\/p>\n \uf0a7<\/span> <\/span>Process your membership request and payments.<\/span><\/p>\n \uf0a7<\/span> <\/span>Sh<\/span>are data with committee members and if you are a junior, the junior coaches.<\/span><\/p>\n \uf0a7<\/span> <\/span>Provide you with information about club sessions, competitions, activities, membership renewals, social events and key policy or governance changes.<\/span><\/p>\n \uf0a7<\/span> <\/span>Share and publish race and competition results.<\/span><\/p>\n \uf0a7<\/span> <\/span>If<\/span> you participate in club events (training and\/or races, fun runs etc.) we may use your personal information to:<\/span><\/p>\n \uf0a7<\/span> <\/span>Share data with club coaches or officials to administer training sessions \/ events.<\/span><\/p>\n